Indiana Rules for Court-Administered Alcohol & Drug Programs

Section 27. Program Management & Oversight

Effective August 31, 2021

(a) A program must have a governing body, which is the individual, board, or other entity that has ultimate responsibility for the management, operation, and control of the program. The program shall maintain on file a description of the members of the governing body.

(b) The governing body must formally designate a program director to be responsible for the daily operation and administration of the program.

(c) A program must have specific, written policies and procedures for conducting day-to-day program activities. These written policies and procedures must meet the following criteria:

(1) The program's operational and administrative structure is fully documented by organizational charts that depict programmatic lines of authority, identify all staff positions, and accurately reflect current program practice.

(2) The policies and procedures manual describes the staff functions and the procedures by which the principles and guidelines established by the governing body will be implemented into program operations.

(3) The policies and procedures manual is updated as needed, but at least once every two years.

(4) The policies and procedures manual is available to the governing body and staff.

(d) The program director must do the following:

(1) Prepare a written annual report, as prescribed by the Indiana Office of Court Services, which includes:

(A) a summary of the program's activities and accomplishments;

(B) a summary of the program’s user fee fund, including beginning and ending balances and a summary of income and expenditures;

(C) documentation of any certification reviews or visits, if applicable;

(D) statistical data and results of evaluations; and

(E) a list of the education course curriculum used by the program for the preceding year.

(2) Submit a copy of the annual report to the Indiana Office of Court Services no later than 90 days after the close of the calendar year.

(e) Any time a program refers a client to a provider for addiction treatment services not provided by the program, the program must determine annually that the addiction treatment services provider is certified by the Division of Mental Health and Addiction, or certified, licensed or accredited by an equivalent certifying agency and maintain a copy of the provider’s certification or license.*

(f) A program must display its certificate of approval issued by the Indiana Office of Court Services authorizing it to provide program services in a prominent place in the program office. A copy must be kept on file in the office of the Indiana Office of Court Services.